Simplify Advising Workflows with Civitas Learning’s AI Notetaker

At Civitas Learning, we’re continually evolving our platform to better support student success teams. Our latest innovation—AI Notetaker—brings the power of generative AI directly into advising conversations, helping your team work smarter, not harder.

Now available in the Civitas Learning Student Impact Platform, AI Notetaker captures and summarizes student-advisor conversations in real time, allowing advisors to stay focused on the student—not on the keyboard.

What Is AI Notetaker?

AI Notetaker uses secure, locally run voice recognition to transcribe advising sessions and generate clean, structured notes—automatically.

Here’s how it works:

• Real-time processing of conversations, with no audio recording or cloud storage—ensuring student privacy and data security.
• Real-time transcription of the conversation.
• Instant note summaries tailored to your preferred format, whether you’re using a standard template or a custom structure.
• Seamless integration into existing workflows within the Civitas Learning platform.

Why It Matters

We know time is your team’s most limited resource. With AI Notetaker, advisors can:

• Stay present and engaged during student conversations
• Capture consistent, high-quality notes with less manual effort
• Align notes with institutional formats for easier collaboration and documentation
• Reduce administrative burden and increase capacity to support more students

No more scribbling while talking or trying to summarize notes hours after a meeting—AI Notetaker makes sure critical context isn’t lost and your time is better spent on student support.

Ready to Learn More?

If you’re interested in bringing AI-powered advising support to your institution—or want to see how AI Notetaker fits into your workflows—we’d love to chat.

Let’s make every conversation count.