One student record, every office, one version of the truth.
Turn data spread across a dozen systems into one governed dataset every team can act on, from the advisor's caseload to the board's dashboard.
Empower Your Entire Campus to Take Data-Informed Action
Institutional Leaders
Decide strategy with insight into initiative impact, completion likelihood, and what blocks persistence
Institutional Research & Effectiveness
Share insight and assess policies, initiatives, and programs quickly
Academic Deans & Faculty
Find curricular bottlenecks and connect students to support, with insight into course demand and performance
Advising & Student Success
Deliver proactive support at scale, informed by changes in persistence and completion predictions
Information Technology Teams
Get more from existing data and technology with a platform that fits your infrastructure
Turn Student Data into Actionable Insights
Predictive models built for your institution turn student data — including engagement and behavioral data — into insight: who is at risk, and why.
Consolidate Data Sources into One System
Student information in one place, beside the insight that explains it. Leaders and frontline staff can filter, segment, and reference it all term.
Give every office the same student record
One governed dataset behind the advisor, the registrar, the dean, and IR, with shared definitions of student, term, cohort, and program. No more three offices answering one question three ways.
Assess the Impact of Initiatives & Policies
See how initiatives, courses, programs, and policies affect specific student groups, and use it to set strategy, direct investment, and help students progress faster.
Customize Analytics to Institutional Needs
Add data sources as new initiatives, strategies, or legislative requirements arrive, and extend to more stakeholders and outcomes over time.
Every office gets a number. This page is one of six.
Enrollment, engagement, persistence, graduation, and career outcomes, each measured against a comparison group. The same data, the same model, one ledger for the cabinet, the board, and the Department of Education.
Civitas works under FERPA as a school official you designate, with a published data sharing agreement and platform specifications. Accessibility conformance reports are available on request. Security and privacy → Trust Center →
Questions institutions ask about curate & share student data
Short answers, in the words a cabinet uses. For anything not here, ask us directly.
Why do our offices report different numbers for the same thing?
Each office reads a different copy of the data with a different definition. One governed dataset with shared definitions of student, term, cohort, and program makes the registrar, advising, and IR numbers match.
How do we share student data across offices without breaking FERPA?
Role-based access on one record, under a data sharing agreement, with Civitas as a designated school official. Staff see what their role requires, and access is auditable.
How long does it take to get the data unified?
Weeks, not years, depending on how many systems are in scope. Lawrence Technological University was live in six weeks.
What if our data is messy?
Most institutional data is, and the integration work assumes it. The real constraint is usually agreement on definitions, so the Customer Development team starts that conversation early.
Who can see a student's record?
Only the roles the institution grants. You set the access model; Civitas enforces it.
Bring your questions. Leave with an estimate you can defend.
A 45-minute working session: we start from your public IPEDS figures, show what the platform found at institutions like yours, and size the outcome — before anyone touches your data.