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Civitas Learning

Standard Data Specifications

Standard Data Specifications

Last Updated: June 25, 2025


Student Summary
Name Email Preferred Name NetID Student ID Cell Number Enrollment Status Academic Level Start Term Expected Graduation Term Major(s) Minor(s)										Cumulative GPA Academic Standing Concentration Persistence Prediction Weekly Change in Persistence Prediction Unresolved Alert Active Engagement Opportunities Academic Advisor(s) Number of Appointments Last Appointment Next Appointment
Student Profile
Demographic Information Legal Name Preferred Name Student ID Email Birthdate Cell Number Home Number Work Number Gender Ethnicity Race US Citizen Current Address Permanent Address										Academic Information Institution Academic Level Start Term Degree(s) Transfer Institution Transfer Credits Major(s) Minor(s) Concentration Cumulative GPA Credit in Progress Institutional Credits Earned										High School Information School Name Graduation Year High School Environment High School Type City State
Engagement Opportunities
First time in college students who have not met with their advisor Students with a GPA of 2.0 or higher who are less likely to persist New transfer students who have not met with their advisor Early career students who have withdrawn from a course Part-time students who could benefit from taking one more course Students with alerts from multiple faculty and/or staff members Students with more than a 5% drop in Persistence Prediction in the last 7 days
Advisors
Name Assignment Type Date
Course History
Cumulative GPA Total Institutional Credits Earned Course Withdrawal(s) Number Section Name Credits															Grade/Avg Unique Login Days/Avg Term Modality Instructor Status


Standard Advising Search Filters
Academic Information Degree Major(s) Minor(s) Department College GPA Academic Standing FT/PT Academic Level Home Campus Registered Campus Demographics Current Address Permanent Address Ethnicity Race Age Gender					Progress to Degree Start Term/Year Institutional Credits Earned Completed Terms Applied to Graduate Transfer Credits Courses Term Course Number Section ID Grade Instructor Credits Advising Advisor Type Scheduled or Completed an Appointment Student Modality					Enrollment Term of Enrollment Alert Type Status General All Students My Assigned Students Active Students Inactive Students Persistence Prediction Weekly Change In Persistence Prediction


Standard Advising Engagement Opportunities
First time in college students who have not met with their advisor Students with a GPA of 2.0 or higher who are less likely to persist New transfer students who have not met with their advisor Early career students who have withdrawn from a course Part-time students who could benefit from taking one more course Students with alerts from multiple faculty and/or staff members Students with more than a 5% drop in Persistence Prediction in the last 7 days


Standard Default Session Topics
Career Exploration Major Change Major Selection Course Registration Course Withdrawal Degree Planning					Grades Scholarships/Financial Aid Referral to Academic Support Referral for Personal Support


Standard Model Features
Area of Study
College
Census
Percent Asian in Address 1 Zip Code Percent Earned B.A. or Higher in Address 1 Zip Code Percent African American in Address 1 Zip Code Percent Employed Civilians in Address 1 Zip Code Gini Index for Address 1 Zip Code Percent Hispanic or Latino in Address 1 Zip Code Median Age of Address 1 Zip Code Median Household Income in Address 1 Zip Code Percent of Single Parent Families in Address 1 Zip Code Percent Unemployed Civilians in Address 1 Zip Code Percent Veterans in Address 1 Zip Code Percent White in Address 1 Zip Code County of Address 1 Zip Code Estimated Population of Address 1 Zip Code
Demographic
Age Is Black or African American Is Hispanic Is White Gender
Enrollment
Academic Level (Current Term) Cumulative GPA Total GPA Credits (Cumulative) Avg of Total GPA Credits Per Term (Prior Year) Total GPA Credits (Prior Term) Total GPA Points (Weighted) (Prior Term) Avg of SD of GPA Points Per Term (Cumulative) Average of Term GPA Points Standard Deviation (Prior Year) SD of GPA Points (Prior Term) Average of Term GPA Points (Prior Year) Change in Term GPA Term GPA Standard Deviation (Prior Year) GPA (Two Terms Ago) Term GPA (Prior Term)Sections Enrolled Pre-Start (Current Term) Sections Enrolled Post-Start (Current Term) Failure Ratio (cumulative) Sections Failed (Prior Term) Term Season Avg Credits Attempted Per Term (Prior Year) Transfer Credits (Cumulative)															Credits Attempted (Current Term) Credits Registered (Next Term) Institutional Credits Earned (Cumulative) Institutional Credits Earned (Prior Term) Average Number of Days Enrolled Before Start (Current Term) Max Number of Days Enrolled Before Section (Current Term) Min Number of Days Enrolled Before Section (Current Term) Normalized Day In TermSections Attempted (Next Term) Sections Attempted Next Term Ratio Sections Attempted (Cumulative) Avg Number of Sections Attempted Per Term (Prior Year) Sections Attempted (Current Term) Sections Registered (Next Term) Sections Withdrawn (Current Term) Terms Attempted (Cumulative) Terms Attempted Ratio (Cumulative) Terms Completed (Cumulative) Terms Completed Ratio (Cumulative) Full Time Terms to Total Terms Ratio (Cumulative)
Enrollment Course
Distinct 2 Digit Course CIP Codes (Current Term) Avg Number of Distinct CIP Code 2 Courses Per Term (Cumulative) Avg Number of Distinct CIP Code 2 Courses Per Term (Prior Year) Standard Deviation of Distinct 2 Digit CIP Codes Per Term (Prior Year) Standard Deviation of Distinct 4 Digit CIP Codes Per Term (Prior Year)
High School
High School Class Percentile High School GPA
LMS Data Features
LMS Activity Relative to Peers (Per Week) LMS Grade Relative to Section Average Average Grade Distance from Average in Count of Discrete Days of Any LMS Activity Distance from Average in Count of LMS Discussion Board Activities Deviation from Average of Consecutive Missed Days of Any LMS Activity Average Distance from Section Average of Consecutive Days Missing LMS Discussion Board Activities Deviation from Average of Consecutive Missed Days of LMS Discussion Board Activities Distance from Average in LMS Discussion Board Post Length Distance from Average of the Ratio of Discussion Board Posts to Responses Distance from Average in LMS Discussion Board Post Responses Average Change in Distance from Average in Discrete Days of Any LMS Activity Average Change in Distance from Average in LMS Discussion Board Activities Distance from Average in LMS Discussion Board Post Creation
Student Plan
Majors Held Major CIP Code 2 Digit Major CIP Code Degree Program Alignment Score (Cumulative) Degree Program Alignment Z-score (Cumulative) Higher Education Award Sought at Institution Major Id Degree Program


Standard Student List Fields
Completion Window 3 Year Completion Window 4 Year Completion Window 6 Year Completion Window Frequently Used (Based on Institution) Top 10 Most Powerful Predictors (Based on Institution) Background/Demographic Age Gender Custom Latest LMS Activity This Term Academic Performance (GPA) Academic Standing (Current Term) Change in Term GPA Cumulative GPA Sections Failed (Cumulative) Term GPA (Prior Term)					Academic Progress Average Institutional Credits Earned (Cumulative) Credits Attempted (Current Term) Institutional Credits Earned (Cumulative) Institutional Credits Earned Ratio (Cumulative) Sections Failed (Prior Term) Sections Withdrawn (Cumulative) Sections Withdrawn (Current Term) Terms Attempted (Cumulative) Terms Completed Ratio (Cumulative) Transfer Credits Accepted Area of Study Degree Program Degree Program Alignment Higher Education Award Sought at InstitutionIs New Student Major CIP Code 2 Digit Major ID Majors Held					Enrollment Average Number of Days Enrolled Before Start (Current Term) Online Credits Attempted Ratio (Current Term) Switched to Full TimeSwitched To Part Time Term Season Engagement Average Days of any LMS Activity (Per Week) Average Grade LMS Activity Relative to Peers (Per Week) LMS Grade Relative to Section Average


Standard Student List Fields
Completion Window 3 Year Completion Window 4 Year Completion Window 6 Year Completion Window Frequently Used (Based on Institution) Top 10 Most Powerful Predictors (Based on Institution) Background/Demographic Age Gender Custom Latest LMS Activity This Term Academic Performance (GPA) Academic Standing (Current Term) Change in Term GPA Cumulative GPA Sections Failed (Cumulative) Term GPA (Prior Term)					Academic Progress Average Institutional Credits Earned (Cumulative) Credits Attempted (Current Term) Institutional Credits Earned (Cumulative) Institutional Credits Earned Ratio (Cumulative) Sections Failed (Prior Term) Sections Withdrawn (Cumulative) Sections Withdrawn (Current Term) Terms Attempted (Cumulative) Terms Completed Ratio (Cumulative) Transfer Credits Accepted Area of Study Degree Program Degree Program Alignment Higher Education Award Sought at InstitutionIs New Student Major CIP Code 2 Digit Major ID Majors Held					Enrollment Average Number of Days Enrolled Before Start (Current Term) Online Credits Attempted Ratio (Current Term) Switched to Full TimeSwitched To Part Time Term Season Engagement Average Days of any LMS Activity (Per Week) Average Grade LMS Activity Relative to Peers (Per Week) LMS Grade Relative to Section Average


Standard Student List Fields
Completion Window 3 Year Completion Window 4 Year Completion Window 6 Year Completion Window Frequently Used (Based on Institution) Top 10 Most Powerful Predictors (Based on Institution) Background/Demographic Age Gender Custom Latest LMS Activity This Term Academic Performance (GPA) Academic Standing (Current Term) Change in Term GPA Cumulative GPA Sections Failed (Cumulative) Term GPA (Prior Term)					Academic Progress Average Institutional Credits Earned (Cumulative) Credits Attempted (Current Term) Institutional Credits Earned (Cumulative) Institutional Credits Earned Ratio (Cumulative) Sections Failed (Prior Term) Sections Withdrawn (Cumulative) Sections Withdrawn (Current Term) Terms Attempted (Cumulative) Terms Completed Ratio (Cumulative) Transfer Credits Accepted Area of Study Degree Program Degree Program Alignment Higher Education Award Sought at InstitutionIs New Student Major CIP Code 2 Digit Major ID Majors Held					Enrollment Average Number of Days Enrolled Before Start (Current Term) Online Credits Attempted Ratio (Current Term) Switched to Full TimeSwitched To Part Time Term Season Engagement Average Days of any LMS Activity (Per Week) Average Grade LMS Activity Relative to Peers (Per Week) LMS Grade Relative to Section Average


Standard SIS Data Filters
Academic Performance Academic Standing (Current Term) Cumulative GPA Academic Progress Credits Earned Is Full Time (Current Term) Start Term Terms Completed (Cumulative) Transfer Credits Accepted Transfer Institutions Financial Aid Financial Aid Financial Aid (Cumulative)					Areas of Study Academic Level (Current Term) Home Campus Registered Campus College Degree Degree Program Department Higher Education Award Sought at Institution Background/Demographic Age Ethnicity Gender Race Student Modality					Custom Latest LMS Activity This Term


Standard Predictive Analytics Filters
Prediction Short Completion Score Short Completion Quartile Short Completion Bucket Normal Completion Quartile Normal Completion Bucket Normal Completion Score Long Completion Quartile Long Completion Bucket Long Completion Score Academic Performance Quartile Academic Performance Completion Bucket Academic Performance Completion Score


Standard Course Insight Search Filters
College Department Major Start Term Gender					Ethnicity Race Course Campus Course Modality


Standard Initiative Analysis Data Filters
Start and End Terms Lift in Persistence Number of Analyzed Participants Submission Time Period


Standard Course Demand Data Filters
Campuses Academic Levels College Course Modalities Course Prefixes Forecast Trend


Standard Course Demand Fields
Course List Course ID Course Title Academic Level Campus College Course Modality Course Prefix Term Last Offered Seats Filled Last Term Fill Rate Last Term Planned by Student Seats Predicted Forecast Trend CapacitySeats Filled Seats Available Sections Offered Waitlist Court Fill Rate					Section List Section ID Modality Instructor Day Time Building Room Capacity Seats Filled Seats Available Fill Rate Waitlist Count Campus Section Type Session


Standard Data Warehouse Tables
dim_aid_type dim_assignment dim_award dim_career_term dim_completion_window dim_continuation_feature dim_course dim_date dim_enrollment dim_event dim_external_institution dim_outreach_campaign dim_outreach_reason dim_outreach_recommendation dim_outreach_type dim_person dim_person_no_pii dim_person_pii dim_plan dim_program dim_section dim_student_career_term_prediction_shift dim_student_engagement_feature fact_aid fact_application fact_assignment_attempt fact_assignment_grade					fact_assignment_grade_final fact_completion_scores fact_completion_scores_latest fact_continuation fact_continuation_feature fact_continuation_feature_latest fact_continuation_ifr fact_continuation_scores fact_drop fact_enroll fact_enrollment_opinion_score fact_financial_standing fact_forum_post fact_grade fact_graduation fact_plan_enrollment fact_program_declaration fact_provided_gpa fact_standing fact_student_engagement_scores fact_student_engagement_top_features fact_student_start_term fact_test_score fact_transfer_course fact_web_activity


Support Databases
MySQL PostgreSQL Oracle Banner PeopleSoft


Supported Locations
Advising Display Locations Student advanced filters and columns Student profile Student dashboard card Course info New appointment card Advisor profile Dashboard banner					Leadership Display Locations Filters Student list

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